Instructions for Presenters
Each lecture theatre will be equipped as standard with the
following audio-visual equipment:
- Data Projector
- PC / Laptop with PowerPoint facilities (Office XP and Windows
- Laser Pointer*
Speakers wishing to use additional audio-visual equipment or
intending to present from a Macintosh computer are asked to contact
Claire Garland (firstname.lastname@example.org) prior to the conference.
Speakers are asked to introduce themselves to the chairperson
at least 10 minutes before the start of the session.
Speakers intending to use PowerPoint or similar are requested
to bring their presentation on CD or USB memory stick and preload
them on PC located in the lecture theatre. Speakers should save
their presentation into the appropriate prenamed session folders
pre-set on the desktop and files should be saved by speakers surname
and inital. To optimise compatibility, particularly the for the
inclusion of multimedia components, PowerPoint presentations should
have been saved using PowerPoints "Package for CD" facility.
Direct connection of personal laptops (with set up in the break
prior to the corresponding session) is an acceptable but not preferred
Some of the lecture theatres are large, and speakers should use
a minimum 15-point font size in PowerPoint slides to ensure legibility.
Speakers intending to use overhead transparencies should ensure
that the slide is legible if held at arms length.
The arrangements for computer based presentations are firm, but
speakers are reminded that it is always prudent to have a back
up of their slides on overheads.
Duration of talks
||45 minutes (40 + 5 minutes for questions)
||30 minutes (25 + 5 minutes for questions)
||15 minutes (12 + 3 minutes for questions)
Presenters are asked to prepare their talks to match the allocated
times which will be rigidly enforced by session chairs. Digital
clocks will be available in each lecture theatre.
Posters will be on display during three poster sessions. Each
poster board measures 2.1m high x 1.2m wide (portrait) and are
Velcro compatible; posters must fit within these dimensions. Velcro
will be provided. Each poster has a unique poster number, a plan
will be provided to assist poster presenters locate their board.
Poster Session 1 (P1)
From 08:30 - 18:45 on Monday 4 September
Poster Session 2 (P2)
From 08:30 - 18:45 on Tuesday 5 September
Poster Session 3 (P3)
From 08:30 - 18:15 on Wednesday 6 September
All posters will be displayed in the exhibition area of the Renold
Each presenter is responsible for ensuring that their poster is
displayed in the correct session on the board allocated, as specified
in the conference programme.
Presenters should ensure that their poster is displayed by 09:00
on the day of their session, and is taken down before 19:00. Although
organisers will Endeavour to save poster material, no guarantee
can be made for posters not removed at the correct times.
* Note only red laser pointers may be used.